Managing expense claims can be one of the most challenging tasks for organisations. Without the right system it becomes slow, error-prone and frustrating. Tuhund ERP solves this problem with a powerful Expense Claims Management Module that automates the process, ensures accountability and delivers accurate data to both management accounting and financial accounting.
Why Tuhund Expense Claims Module is essential
End-to-end automation
Tuhund automates the entire expense claim journey; from raising a claim to approvals and final posting in accounts. There is no manual paperwork or duplication. Claims move seamlessly through workflows saving time and preventing errors.
Built-in approval workflows
Expense claims often need multiple levels of authorisation. Tuhund manages this automatically according to company policies. Line managers, department heads or finance controllers can approve or reject claims instantly with complete visibility and audit trails.
Attachments and images
Receipts, bills or any supporting documents can be uploaded directly with the claim. Users can even capture images from mobile devices. This makes reimbursements fast and reliable with no misplaced papers.
Claims should be raised by the person who incurs the expense
In Tuhund, an expense claim can be raised not only by employees but also by vendors, customers, agents, dealers, partners or any authorised party linked to the system. While accounts can add claims later, this practice is discouraged. The best results come when the person incurring the expense raises the claim directly because:
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Details and purpose are captured accurately
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Proof is attached immediately
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Claims enter approval workflows without delay
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Expenses are linked correctly to quotations, enquiries, invoices, purchases, products, vendors and customers
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Accountability remains clear with a digital trail
Seamless integration with financial accounting
Approved claims automatically update the correct ledgers in financial accounting. This ensures accurate bookkeeping, compliance and tax reporting without additional effort from finance teams.
Strong link with management accounting
Unlike stand-alone systems Tuhund connects expense claims with the core business cycle. Every claim can be mapped to quotations, enquiries, invoices, purchases, products, vendors and customers. Most importantly, Tuhund gives you a true view of per-customer profitability by combining out-of-pocket expenses with the cost of time spent on that customer. Time is converted to financial value using your configured cost of time, so profitability reflects real effort not just payments. You always know how much you are earning from each customer after factoring travel, incidentals, support time and project hours, which drives better pricing, SLA design and account strategy.
Tight integration with Advance Requests
Tuhund also offers an Advance Requests Module for anticipated or planned expenses like travel, projects or events. Anyone linked to the system can request funds in advance. Once the expense claim is submitted it is automatically linked and reconciled with the advance. This avoids duplication, ensures accountability and tracks utilisation of funds end-to-end.
Dedicated analytical reports
In addition to hundreds of reports in financial and management accounting, the Expense Claims Module offers its own analytical reports at the claim level. These provide insights into:
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Expense patterns by project or department
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Recurring claims and trends
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Vendor, customer or agent related claims
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Outstanding advances and settlements
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Policy compliance and exceptions
This helps management identify leakages, enforce discipline and improve cost control with clear, actionable data.
The complete cycle of expense management
With Tuhund ERP, expense management is not just about reimbursements. It covers the full cycle of planning expenses through advance requests, recording claims by the actual claimant, automating approvals, attaching supporting proof, linking to the right business transactions and customers, updating accounts automatically and generating analytical insights.
For organisations that value speed, accuracy and financial control, Tuhund’s Expense Claims Management Module is not optional. It is an essential tool that strengthens compliance, reduces overheads and ensures every penny spent is fully accounted for.
